The application for the registration of the beneficiary owner is done electronically in e-Albania.
The person authorized to represent the entity seeking to make an application for initial registration and/or for updating or changing data on beneficiary owners, through the National Registration Center (in Albanian ‘QKB’) electronic counter, must be identified electronically through authentication from the unique service portal “registration of the beneficiary owner” on the e-Albania portal. Once authenticated, the person authorized to represent the entity/NPO accesses the electronic counter and selects the type of registration required to be performed. After selecting the registration type, the computerized system displays the corresponding application form and opens the electronic file, which holds the corresponding number (a number for each file or application) given by the computerized system (case number).
After displaying the form and opening the electronic file, the person authorized to represent the subject fills in the form electronically, in all its sections, according to the type of registration that is requested to be performed. The authorized person, to represent the subject/NPO, uploads in the open file the accompanying documents, which prove the data that is registered, created or converted in electronic format. For each document uploaded to the electronic file, the computerized system sets a secure electronic identification code that links the document to the person’s authentication data.
After the person authorized to represent the entity/NPO verifies that the data filled in the form and the accompanying documents, uploaded in the electronic file, are correct, he/she confirms them by electronic means that guarantee the authenticity of the origin and the integrity of the content of the documents in the form electronically, at least, through the advanced electronic signature of the application form. After the electronic confirmation of the application, the computerized system gives the automatic confirmation of the completion of the application from the electronic counter, which contains the number automatically given by the computerized system (case number), which enables the applicant to follow the status of the process at any time of registration.
– In the application, the necessary accompanying documentation must be attached, such as: the identification document of the individual registered as the beneficiary owner and the NPO extract of the entity/NPO; the extract of the legal entity that is owned by the registered individual and is found to be the founder in the subject/NPO, the statute/internal acts of the non-profit organization; contract or any other document proving that the registered individual is the beneficiary owner of the entity/NPO.
– The documentation that is uploaded in the relevant registry must bear a date not earlier than than 30 calendar days from the date the beneficiary owner is nominated officially and duly registered as such with the NPOs Registry and translated into Albanian. Private legal acts and official documents of foreign jurisdictions must be legalized.
– The application and accompanying documentation are confirmed to be accurate by electronic means that guarantee the authenticity of the origin and the inviolability of the content of the documents in electronic form, at least through the advanced electronic signature of the application form. National Registering Center (in Albanian ‘QKB’) reviews the application within 2 (two) working days, according to the requirements of the relevant decision of the Council of Ministers (‘DCM’), after verification of which this registry decides the approval or rejection of the application, a decision which is published in the Beneficiary Owners Registry (in Albanian ‘RPP’) and also notified via e-mail declared by each non-profit organization, in e-Albania.
– The application will be reviewed by the National Registration Center (QKB) no later than 2 (two) working days from the receipt of the application by the reporting entities. The decision to approve or reject the application will be notified through publication in the Register and will be sent to the authorized person via email.